how to write English Email

HoCheung

1、切忌主客不分或模糊
　　例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”
　　应改为：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决定呀, 不是report.)

　　 2、句子不要凌碎
　　例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 应该连在一起.

　　3、结构对称,令人容易理解.
　　例子: The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.
　　应改为: The owner questioned the occupant’s lease intentions and ink alterations of the contract.

　　4.单众数不要搞乱,不然会好刺眼,看不舒服.
　　例如: An authorized person must show that they have security clearance.

　　5.动词主词要呼应. 想想这两个分别:
　　1）.This is one of the public-relations functions that is underbudgeted.
　　2）. This is one of the public-relations functions, which are underbudgeted.

　　6.时态和语气不要转变太多.看商务英语已经是苦事,不要浪费人家的精力啊.

　　7.标点要准确.
　　例如: He did not make repairs, however, he continued to monitor the equipment.
　　改为: He did not make repairs; however, he continued to monitor the equipment.

　　8.选词正确. 好像affect和effect, operative和operational等等就要弄清楚才好用啦.

　　9.拼字正确. 有电脑拼字检查功能后,就更加不能偷懒.

　　10.大小写要注意.非必要不要整个字都是大写,除非要骂人
　　例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样. 要强调的话,用底线,斜字,粗体就可以了.
　二、 写信提示

　　1.人家的名字千万不要错.老一辈的看到名字错就干脆撵去垃圾桶. 同样, 头衔都不要错. 头衔或学位,任择其一吧.以下是一样的: Howard E. Wyatt, D.D.SPhD. Dr. Howard E. Hyatt

　　2.多过一个男人,用Messrs,就是Misters的意思,不过不要跟名字,跟姓就行啦.例如: Messrs. Smith, Wyatt, and Fury 。女人呢? 用Mesdames, Mmes., or Mses. 同样不要跟名字. 例子: Mses. Farb, Lionel, and Gray 。男女一齐呢? 弄清楚称呼就行.例如: Dr. and Mrs. Harold Wright ；Mr. Harold Wright and Dr. Margaret Wright ；Mr. and Mrs. Harvey Adams-Quinn 。

　　3.有人有自己头衔就要跟紧,例如有人有荣誉学位就不喜欢用一般的头衔啊~有时大头不知道对方头衔,干脆用Ms.算了. Ms. Sarah Gray

　　4.地址要低日期至少两行.处名时,职衔短可以一行过,长就下一行吧.例如:
　　Ken Green, President ／Ken Green ／Vice President of International Operations
　　但这个就显得有点。。。:
　　Ken Green ／Vice President of Unicom China
　　正确应为:
　　Ken Green ／Vice President, Unicom China

　　5.老外的名字有时有Jr. 或 Sr.,之前的逗点是随你喜欢的,以下都是正确,不要笑人:
　　Michael J. Smith, Jr. ／Michael J. Smith Sr.

　　6.外国国名尽量用大写.是为尊重,也方便邮差叔叔.

　　7.地址上的数字直接用阿拉伯数字吧,除了One,例子:
　　127 Ninth Avenue, North
　　127 E. 15 Street
　　5 Park Avenue
　　One Wingren Plaza
　　556 - 91 Street